We all know that the cost of a data storage space isn’t the same. Some companies charge per page or per user, while others provide a monthly fixed fee. The best option is to select a bundle of services that meet your specific business needs and budget.
Some vendors have a per user pricing model, which is the cheapest option in case you need a virtual data room for projects with a short documents flow. Some vendors offer pricing based on the amount of GBs of storage space, which is perfect for companies that exchange mostly text files. It is important to keep in mind that you might need to upgrade the storage capacity of your computer periodically.
A high-quality VDR comes with a variety of security tools that will ensure your sensitive files stay protected and accessible only to intended third parties. They can use dynamic watermarking documents, restricted viewing of documents and multi-factor authentication. The best data rooms are ISO audited, SOC 2 Type II certified, and come with disaster recovery and emergency prevention protocols.
Some virtual data rooms provide seamless integrations with software used by M&A professionals and other users, which can make the work of preparing documents more efficient. Others include built-in project management capabilities, which let you organize tasks and delegate them to others and monitor progress. The best datarooms include various innovative features that improve the process of due diligence and M&A like collaborative workspaces and eDiscovery. The data rooms are secured by a highly skilled 24/7 support team who can answer any questions or concerns, without delays or voicemails.